LVN SAFEGUARDING

The LVN Safeguarding Policy is available below.

Key Safeguarding rules
  1. No personal contact details may be exchanged between any young person and volunteer attending the LVN Power of an Hour session (including: phone number, email address, social media contact details etc.);
  2. Volunteers must not respond if any young person they’ve met at an LVN Power of an Hour session contacts them via any means of communication, and they will alert the LVN host centre youth practitioner who oversaw the LVN Session as soon as they can;
  3. LVN youth practitioners must ensure that any young person’s personal information is removed from any documents the youth practitioner passes on to a Volunteer, such as; the young person’s CV;
  4. If Volunteers receive a young person’s personal information from a youth practitioner, they should raise this issue with the youth practitioner;
  5. Youth practitioners may organise a maximum of 3 Power of an Hour sessions between a volunteer and the same young person or group of young people. If further hours are requested, the youth practitioner must request the volunteer’s DBS certificate;
  6. Volunteers and young people must follow instructions and any safeguarding requirements of the LVN Youth Practitioner supervising the LVN Power of an Hour session whether delivered face to face or online;
  7. Youth practitioners must familiarise volunteers and young people with the health and safety and fire evacuation procedures at all LVN host centres at which they deliver the Power of an Hour.
Introduction: LVN Safeguarding Policy and Procedures

Last reviewed and approved August 2020

The LVN Safeguarding policy is regularly renewed to ensure we are up to date with best practice. Local Village Network (LVN) is a registered charity that provides access to networks for youth and community leaders to build a better network for disadvantaged young people.

Controlled by a Board of Trustees with day-to-day management carried out by a salaried, Chief Executive, our purpose it to tackle network poverty by increasing employability prospects for the under privileged. We do this is two ways 1. Our signposting app and 2. Our Power of an Hour platform wherein professional adults donate 1 hour of time to support and encourage young people from deprived communities.

This policy sets out how LVN undertakes its responsibilities regarding safeguarding.

LVN asks all adults to get together with a village mentality to help raise productive happy and successful young adults.

Introductory Statement

This policy relates to Trustees, Employees, Volunteers, Attendees and youth workers trained in the LVN methodology. (London Village Network Host centres)

LVN does not deliver from its own premises instead we train youth practitioners and employability coaches to deliver our Power of an Hour method.

Host Centre Rules

All LVN HOST centres MUST agree to the LVN HOST Partner contract. This contact was co-written with law firm Hogan Lovells (Pro Bono) and is available on request.

YOUTH PRACTITIONERS DELIVERING IN LVN HOST CENTRES are required to attend LVN Youth Practitioner training sessions and adhere to the LVN Youth Practitioner Standards.

LVN is FREE for young people to access

Young people attending LVN Power of an Hour sessions are encouraged learn about career opportunities in a more in-depth way beyond the school curriculum; providing a wider access to knowledge, which in turn will strengthen communities.

The purpose of this policy is:
  • To protect young people, vulnerable young adults, staff and volunteers involved with using London Village Network services.
  • To provide staff and volunteers with the overarching principles that guide our approach to safeguarding and child protection.

Local Village Network (LVN) believes that a young person should never experience abuse of any kind. We have a responsibility to promote the welfare of all young people and to keep them safe. We are committed to practice in a way that protects them.

LVN’s is committed to protecting the welfare of all children as they participate in LVN’s services and/or activities. LVN’s understands its responsibility to comply with legislation, particularly to ensure that the welfare of children and young people is paramount, and will constantly monitor developments in this field. LVN recognises that the best protection for young people participating in our programmes is the vigilance and forethought of all workers in preventing circumstances where abuse of trust could occur. To that end, LVN’s will strive to create a safe and secure environment where service users and workers can work together confidently with mutual respect.

LVN’s also recognises its responsibility to take appropriate action when a young person discloses that they are experiencing abuse or neglect, or if workers have a concern about the welfare of a young person, and to ensure workers have an understanding of what might indicate this and what action to take.

Legal Framework

This policy has been drawn up on the basis of the law and guidance that seeks to protect young people, namely:

  • Children Act 1989;
  • United Convention of the Rights of the Child 1991;
  • Data Protection Act 1998 and 2018;
  • Human Rights Act 1998;
  • Sexual Offences Act 2003;
  • Children Act 2004;
  • Safeguarding Vulnerable Groups Act 2006;
  • Protection of Freedom Act 2012;
  • Children and Families Act 2014;
  • Special Educational Needs and Disability (SEND) Code of Practice: 0 to 25 years – Statutory guidance for organisations which work with and support young people who have special educational needs or disabilities, HM Government 2014;
  • Information sharing – advice for practitioners providing safeguarding services to children, young people, parents and carers, HM Government 2015;
  • Working Together to Safeguard Children – a guide to inter-agency working to safeguard and promote the welfare of children, HM Government 2018

All children have the right to be safe from harm and abuse

Sections 157 and 175 of the Education Act 2002 and Children’s Act 1989 and 2004 places a duty upon LVN’s to safeguard and promote the welfare of children. ‘Working Together to Safeguard Children’ 2018 and the London Child Protection Procedures 2011 v4 provide a framework for enabling LVN’s to fulfil its statutory duties effectively and efficiently in the best interests of young people.

LVN’s is committed to providing an environment where young people can gain support with career decisions, coursework and knowhow where they are safeguarded and are enabled to tell or communicate if they are being harmed in some way. This policy sets out how staff and trustees will create and manage this environment

Definition of Safeguarding and Child Protection

Safeguarding and promoting the welfare of young people is defined as:

  • Protecting children from maltreatment
  • Preventing impairment of children’s health or development
  • Ensuring children are growing up in circumstances consistent with the provision of safe and effective care.
  • Taking action to enable all children to have the best life chances

Child protection is a part of safeguarding and promoting welfare. It refers to the activity that is undertaken to protect specific children who are suffering, or are likely to suffer, significant harm. Effective child protection is essential as part of wider work to safeguard and promote the welfare of children.

LVN’s aims to proactively safeguard and promote the welfare of children so that the need for action to protect children from harm is reduced.

All LVN’s staff and HOST Centres should understand their role in ensuring that good safeguarding practices support the welfare of children using the LVN services. LVN’s supports the provision of the Common Assessment Framework to work with other professionals to share information and provide necessary support in order to mitigate risks of potential harm to children.

Roles and responsibilities

The Board of Trustees is responsible for ensuring that any deficiencies or weaknesses in arrangements for safeguarding and promoting the welfare of children are addressed and remedied without delay.

Day to day operational responsibility rests with the CEO. The CEO is also the Named Designated Officer for reporting of instances of suspected abuse by LVN’s staff or volunteers.

It is neither the role nor responsibility of those working with young people using LVN’s provision to assess, diagnose or investigate whether a child is at risk of or suffering harm or abuse. It is the responsibility of all staff to be aware of the need to report any concerns about a child to the Designated Safeguarding Officer as a matter of priority.

Reporting and Procedures

This policy sets out how to support disclosure of abuse and the procedures for taking accusations forward in a timely, supported and fair manner

Definitions

In accordance with the Children Act 1989 and 2004, a child is any person who has not yet reached their 18th birthday. For the purpose of these procedures the reference to children therefore means ‘children and young people’ throughout.

The policy applies to both paid and volunteer LVN’s workers (including LVN Host centre staff) The reference to workers covers both categories throughout.

LVN’s takes Safeguarding of persons of 18 years and under very seriously and will support such people in every way they can. If there is a safeguarding concern LVN’s staff will contact

Adult Social Services

Phone: 020 7527 2299

Email: access.service@islington.gov.uk

If the person concerned has Learning Difficulties LVN’s staff to contact Learning Difficulties Partnership

Phone: 020 7527 660

Keeping Young People and Young Adults Safe

Local Village Network serves 14-24 year olds.

At the discretion of the Host centre younger people can attend our sessions providing the Host centre has all the appropriate safeguarding practices in place for under 18’s

HOST Centres are responsible for declaring any health needs to LVN staff

Local Village Network Duty of Care

All young people accessing the LVN service MUST register with a) On the LVN app and b) at their local LVN Host centre.

As part of the signup process young attendees are required to agree to the YOUNG PERSONS AGREEMENT

The Young Persons Agreement covers Safeguarding risks regarding potential dangers.

  • Agreement to Zero Bully Policy
  • Agreement for LVN to use picture
  • How to report an incident

Safe environment: Risk Assessments

LVN HOST centres are required to undergo an LVN Health & Safety risk assessment and have appropriate policies in place as part of the onboarding process.

LVN keep young people and young adults safe by:

  • Valuing them, listening to and respecting them;
  • Displaying contact details for the LVN Designated Safeguarding Officer (DSO) for young people using the LVN service in all Host Centres. (LVN Key principles poster) and in Young Persons Deal;
  • Repeating young people protection and safeguarding practises through procedures and a code of conduct for staff and volunteers;
  • Providing regular LVN safeguarding refresher information as part of our youth practitioner training carried through effective management for staff and volunteers through supervision, support, training and quality assurance measures;
  • Recruiting staff and volunteers safely, ensuring all necessary checks are made;
  • Recording and storing information professionally and securely, and sharing information about safeguarding and good practice with young people, their families, staff and volunteers; 
  • Using our safeguarding procedures to share concerns and relevant information with agencies who need to know, and involving children, young people, parents, families and carers appropriately;
  • Using our procedures to manage any allegations against staff and volunteers appropriately;
  • Creating and maintaining an anti-bully environment, and ensuring that we have a policy and procedure to help us deal effectively with any bullying that may arise;
  • Ensuring that we have effective complaints and whistleblowing measures in place;
  • Ensuring that we provide a safe physical and online environment for our young people, staff and volunteers, by applying health and safety measures in accordance with the law and regulatory guidance.

Every child and young person deserves the best possible start in life and the support that enable them to fulfil their potential.

LVN recognizes the contribution it can make in ensuring that all young people who use our platform feel that they will be listened to and appropriate action taken.

LVN seek to establish effective working relationships with relevant organisations to ensure LVN young people are provided with the knowhow and opportunities that will help to equip them with the skills they need. This will include insight and learning experiences that will encourage our young people to develop essential life skills and protective behaviours.

We believe that having properly monitored & reviewed policies & procedures in place provides the best approach to achieving good standards of protection & safety. LVN recognise that our policy must be regularly reviewed & related closely to changes in the law & best practice supported by regular training & partnership working with other agencies.

Every young person who uses LVN and who comes into contact with LVN volunteers should feel safe, valued and secure, and LVN will take all necessary steps to ensure that this is so.

Working in Partnership with Parents and carers

LVN is committed to creating and maintaining a culture of openness and honesty and strives at all times to work in partnership with volunteers and young people. We believe that this is in the best interests of all. Only by developing co-operative working relationships within which volunteers and young people feel respected are we able to work holistically together.

Wherever possible we will aim to discuss concerns about young people with their youth leaders / community leader’s parents if we intend to make a referral to Children’s Services Contact Team or other agencies.

There may be rare instances however, when we judge that it is not appropriate to speak to a youth leader before contacting Children’s Services Contact Team or other agencies. This would happen when the Designated Safeguarding Officer judges that a child’s well-being will be at risk of significant harm if the parent or carer is aware that a referral to Children’s Services Contact Team is to be made.

Unacceptable behaviour

There may be occasions when it is necessary for a member of staff to ask a young person to leave LVN events. This is only as a last resort and only when necessary for the safety of other young people.

Safeguarding across LVN events

LVN HostCentres

The Local Village Network Signposting App and Power of an Hour Programme are tools for youth and youth practitioners and employability coaches to advance the career prospects of young people 14-24.

Young people attend the LVN session held either in host centres on on-line (on specific days).

Young people are free to come and go on their own initiative. It is not a requirement of the service that young people are brought or collected by a parent or guardian. Young people are asked to register. LVN is not a childcare provision.

Offsite activities may also be organised by LVN and the youth practitioners in London. Risk assessments are carried out specifically for such trips and the appropriate and necessary plans devised to safeguard children. The LVN Code of Conduct is applied in all circumstances. Any concerns that a youth practitioner has regarding the welfare or safeguarding of a young person attending the youth setting should be raised in the first instance with the Youth Development Manager who is the Designated Safeguarding Officer for the Youth setting.

LVN Power of an Hour

The responsibility for the safeguarding of young people attending LVN sessions ultimately lies with the Host Centre and / or the LVN trained practitioner as part of the contract agreement. LVN’s will train all practitioners using our service to the awareness of their responsibilities and commitment to appropriate safeguarding practice. Any concerns that any member of LVN staff has regarding the welfare or safeguarding of child attending non- LVN’s run activities should be raised in the first instance with the person running the host centre. If this does not lead to a satisfactory resolution then the concern should be brought to the attention of one of the LVN’s Designated Safeguarding Staff members

All host centres are required to have their own Safeguarding Policy and to agree to our host centre contract

All members of staff working with young people will receive regular formal supervision from an LVN line manager at least every 12 weeks during which the subject of safeguarding (related practices, expected conduct and responsibilities) will always feature as a standard agenda item. Suitable records of these supervisions will be produced and circulated. The line managers will receive supervision at least once every 2 months from the CEO where safeguarding will be a standard agenda item.

We will follow out our road map for reporting however if the host centre decides a different path their route overrides ours.

YOUNG PERSON'S DEAL

IT TAKES A VILLAGE TO RAISE A CHILD

All young people attending a Power of an Hour session will agree to the following:

London has a lot to offer and LVN wants to help you tap into all that is available to you. You are not limited by your environment.

It is your responsibility to give a good impression.

Local Village Network expects you to treat each other and all adults with respect. Professionals are giving their time to help make a difference.

Young people not showing respect will be asked to leave the session and reflect on their behaviour.

You are FORBIDDEN to give out your contact details to an LVN volunteer. This includes via LinkedIn. If you would like to see the volunteer again arrangements MUST be made via your youth leaders and Local Village Network.

Meeting professional volunteers: Potential scenarios

Q. What if they give me their business card?
A. Hand it in to youth leader

Q. What do I do if you see a volunteer in the street?
A. Be polite but don’t stop to chat

Manipulation: If someone says something you feel uncomfortable with, ask them to repeat it in front of a staff member.

Bullying: LVN have zero tolerance towards bullies. If you spot any bullying or have any concerns please inform your youth leaders or contact knowmore@lvn.org.uk

  • Examples of unacceptable behaviour include;
  • Abusive language (including racist and homophobic)
  • Physical or mental bullying)
  • Fighting or violence
  • General behaviour perceived as dangerous by staff
  • Failure to respond to staff requests and instructions
  • Ignoring requests to reduce excessive noise

LVN recommend meeting one adult at a time.

The adults will provide feedback to LVN so we will get to hear about their experience. This is your chance to gain insight into your interests or industry you are interested in.

Track your progression by completing the LVN Personal Development Plan

Don’t worry if you feel you didn’t cover much in your hour with a professional. We encourage you to meet several people on the same topic to make sure you get all the information you need.

LVN Online Safeguarding rules;

  1. Do not send offensive, violent, sexual or any other form of inappropriate material to young people or staff. If this occurs, you will be removed from the session. If the material is of a violent or sexual nature the police may need to be contacted.
  2. If you are video calling, please use the function to change the background so you are not sharing your personal space – your bedroom is a private space.
  3. You must join the waiting room to sign into a session before the session begins. This is so we can make sure that only people we all know take part.
  4. You must not share invite links for our sessions with people who do not attend the youth club normally. If you have a friend who wants to join they must get in touch with your LVN Host centre by phone or email because they will need to sign LVN Young Person Deal to take part.
  5. Do not, under any circumstances, record or screen shot online sessions. Doing this is a serious breach of the Data Protection Act 2018.

Reporting

It is our duty of care to ensure that you always feel heard and safe. If you have any concerns related to bullying or harassment or anything that makes you feel uncomfortable please contact us on knowmore@lvn.org.uk

I agree to Local Village Network rules and safety regulations.

Power of an Hour Volunteers

Recruiting POWER OF THE HOUR Volunteers

As defined in our constitution as a Charitable Incorporated Organisation (CIO) adults providing assets-based micro-mentoring (1 hour of TIME) are NOT required to go through an DBS check.

LVN DO NOT DBS Check Volunteers giving 1 hour of Time

LVN takes safeguarding very seriously. Professional adults signing up via the LVN App will be required to provide 2 references. These references will be check by LVN staff. The purpose of the checks is to validate the person’s place of work and authenticity of the advice they are giving. The purpose of which is to make it easy for responsible, time-poor adults to have an opportunity to offer tips on career and interests to disadvantaged young people without the commitment of longer term mentoring.

At Host Centre discretion and expense, further checks can be made.

Volunteers

Youth practitioners who have participated in LVN training are given unique login codes for the LVN Volunteer management system.

Youth practitioners have the control to manage and book in their own Power of an Hour volunteers.

  • They select the time and day
  • They select the volunteer

When volunteers receive an invite to a Power of an Hour session, they will also receive a link to LVN Volunteer resources which includes the volunteer agreement they’re required to sign. 

The volunteer will be contacted by the Host Centre prior to the event. When an adult visits a centre for the first time host centres are asked to show the health and safety producers within your building. Since Covid-19 Power of an Hours are delivered online. Youth practitioners will take the volunteer through the online safety guidelines

It is the youth practitioners’ responsibility to ensure the LVN volunteer has a welcoming reception.

LVN request a ratio of no more than 1 LVN volunteers to 1 trained LVN youth practitioner with a full enhanced DBS per session.

It is the responsibility of the LVN trained youth practitioner to prepare young people to meet professional.

Youth practitioners who have participated in LVN training are given unique login codes for the LVN Volunteer management system.

Volunteer Safeguarding agreement

All volunteers donating an Power of an Hour are required to sign up via the LVN app

Adult signup procedures

  • Must sign up via the app
  • Must Upload a recent picture
  • Agree to the LVN Safeguarding terms
  • Must provide two references (References are checked by LVN )
  • Youth Workers will make direct contact with volunteer prior to event

At the start of every session the Host centre will remind Young People and Volunteers the LVN Safeguarding rules.

Key Rules

  • DO NOT hand out contact details
  • Volunteers are NOT to be left alone with young people
  • An LVN trained youth leader MUST be present at all time

Including reporting an incident information

Youth practitioners delivering LVN are required to remind Volunteers and young people the Safeguarding rules at the beginning and end of every session.

Online safeguarding Policy

LVN Response to Covid-19

LVN recognises the importance of raising awareness around online safety and promoting a culture of safe IT use among all its users, staff and volunteers.

LVN will be delivering youth work online during the COVID lockdown.

LVN key safeguarding rules still apply.

Key Rules

  • DO NOT hand out contact details
  • Volunteers are NOT to be left alone with young people
  • An LVN trained youth leader MUST be present at all time

LVN Host Centres using the LVN methodology will be required to have their own online safeguarding policy in place clearly stating platforms used such as; Zoom or Microsoft Teams.

It is the responsibility of the LVN host centre to gain consent from parents/carers for the child to take part (if they are under 18 years old).

The procedure for reporting concerns online is via email and video call.

Staff ratios for online sessions is 1 member of staff and 1 volunteer.

LVN remain committed to safeguarding the children and young people you work with.

Key Safeguarding Practices for LVN Power of an Hour online sessions

  • Youth Practitioners are to use the LVN Background setting when delivering an LVN session. The LVN Background setting displays our key safeguarding rules
  • Youth practitioners are responsible for setting up the online meeting. They are to use the hide emails function
  • Volunteers and LVN youth practitioners are to login 10 minutes before the young person. This is to make sure that the volunteer has set their own background. And that all emails are hidden
  • No one is to display second names
  • There must be a minimum of 2 adults (1 Youth Worker / 1 Volunteer) on each online session
  • Youth Workers must arrive 10 mins early for an online session to prepare
  • Where possible LVN Host centres should ensure their physical background does not show anything private or inappropriate or that some would find offensive (e.g. posters/artwork, books etc)
  • Staff must not smoke or vape during online youth sessions
  • Staff must not drink alcohol before or during online sessions
  • Staff must wear appropriate clothing that is not revealing online
  • Staff must ensure their language and conduct during sessions are professional at all times.
  • Staff must be clear on their roles prior to the session starting
  • Staff must be aware of how to report safeguarding concerns
DESIGNATED SAFEGUARDING OFFICER

Lead:
Rachael Box – 020 7609 1333 Rachael.box@londonvillagenetwork.com

Trustee with designated safeguarding responsibilities:
Leah Smith M:07885 2413990 E: Leahsmith151@btinternet.com

SAFEGUARD LEAD ROLE: Overall operational responsibility of LVN

  • Lead on accusations against LVN’s workers
  • Liaison with Chair and Board of Trustees
  • Deputise for Designated Safeguarding Staff in their absence
  • First contact point, after appropriate Designated Officer is informed, for all child safeguarding and protection issues
  • Reporting to trustees on all concerns of effectiveness and risk of the policy
  • By default, this role will be taken by the Chair of Trustees
  • Establish contact with senior member of social services staff responsible for safeguarding child protection in Islington (Children’s Service Contact Team)
  • Provide information and advice on safeguarding and child protection within the organisation
  • Ensure that the LVN’s safeguarding and child protection policy and procedures are followed and particularly to inform social services of relevant concerns about individual children
  • Ensure that appropriate information is available at the time of referral and that the referral is confirmed in writing
  • Liaise with social services and other agencies as appropriate
  • Keep relevant people within LVN’s, particularly the Chief Executive Officer, informed about any action taken and any further action required
  • Ensure that an individual case record is maintained of the action taken by LVN’s, the liaison with other agencies and the outcome in the concern tracking form
  • Advise on safeguarding and child protection training needs and liaise with management to ensure these needs are addressed

LADO (Local Authority Designated Officer) – to be contacted in the event of issues with workers Timur Djavit 020 7527 8102 LADO@islington.gov.uk

Legal and Procedural Framework

LVN Safeguarding policy should be read and understood alongside Islington Council Policies. The practices and procedures within this policy are developed in line with London Child Protection

REPORTING A CONCERN OR ABUSE

An incident or accident may occur during an LVN’s run activity that does not have any safeguarding implications (e.g. a young person falling over, an altercation between two young people). In this case the worker should use their professional judgement to decide whether an Incident Report Form should be completed and what further action needs to be taken.

The Incident Report Form is available online on the LVN’s website and should be sent to knowmore@lvn.org.uk. In addition, LVN youth leaders will record the incident.

If a young person has disclosed abuse or abuse is suspected or reported by others or an incident during an LVN event has occurred that raises safeguarding concerns then:

report your concerns to the LVN Designated Safeguarding Officer or, in their absence, the Host Centre Named Designated Officer. If there is no LVN’s Designated Safeguarding staff member available then the Islington Children’s Service Contact Team 020 7527 7400

LADO should be contacted for advice.

The Named Designated Officer can be contacted out of hours, in an emergency on 07708493617.

If the incident is out of hours (between 5pm and 9am during the week or at a weekend) and there is no LVN’s Designated Safeguarding Officer available then Islington Children’s Services Contact Team Emergency Duty Team can be contacted on 020 7226 0992. Or phone the police on 999.

Make a detailed record at the time of the disclosure/concern. Confine yourself to the facts and distinguish what is your personal knowledge and what others have told you. Do not include your own opinions. The Incident Report Form can be used for this purpose.

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27 Pear Tree Street

London, EC1V 3AG

knowmore@lvn.org.uk

Registered Charity 1161275

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